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Introducing FACILEX® ATOMIC nuclear quality assurance software for small modular reactors, fusion and advanced fission. 

ELECTRONIC PERMIT SOFTWARE

Manage the permitting process from application and review to approval and issuance

FACILEX® Electronic Permits provides a structured, configurable process for planning, reviewing, authorizing, and controlling work. Intelligent scoping identifies required activities and safeguards, assigns qualified personnel, and generates the tasks needed to verify that work is ready to proceed safely and in accordance with site requirements.

PERMIT-TO-WORK PROCESS CHALLENGE

Permit-to-work processes are essential for controlling high-risk activities in PSM-covered facilities, yet they are often managed through a combination of paper forms, spreadsheets, emails, and disconnected systems. Determining the correct permit requirements can depend heavily on the experience of the permit issuer or area owner to recognize applicable hazards, identify required safeguards, confirm isolations, coordinate simultaneous work, and ensure that the appropriate approvals are obtained. As work conditions change, maintaining visibility into which permits are active, suspended, extended, or awaiting closeout becomes increasingly difficult.

The challenge extends beyond the permit itself. Facilities must also ensure that employees and contractors performing the work have the appropriate training, qualifications, and site authorization; that required inspections, atmospheric testing, isolations, and other prerequisites have been completed; and that responsibility for each activity is clearly assigned. When these controls are managed separately, critical information can be overlooked and demonstrating compliance after the work is complete can require reconstructing records from multiple sources.

Effective electronic permitting requires more than digitizing a permit form.  It requires a controlled process for determining, assigning, verifying, authorizing, and documenting the work required to perform an activity safely.

Why It Matters Now

  • Increasing Reliance on Contractors — Maintenance, turnaround, and specialized work increasingly involve contractor personnel, making consistent verification of site requirements, competencies, and work authorization essential.
  • More Complex and Concurrent Work — Multiple maintenance and project activities may occur simultaneously within the same operating area. Effective permit management helps identify conflicting activities, coordinate SIMOPS, and maintain awareness of changing conditions.
  • Greater Expectations for Operational Discipline — Permit-to-work processes must do more than document approval. Facilities need confidence that required isolations, hazard assessments, inspections, testing, safeguards, and other prerequisites have actually been completed before work begins.
  • Workforce Experience and Knowledge Transfer — As experienced personnel retire or change roles, facilities cannot rely solely on institutional knowledge to determine which permits and safeguards are required. Configurable scoping and business rules help embed site requirements directly into the work-control process.
  • Stronger Compliance and Auditability — Regulators, corporate governance teams, and auditors increasingly expect organizations to demonstrate not only that a permit existed, but who authorized the work, what hazards were evaluated, what controls were required, who completed them, and whether those requirements were verified before work proceeded.

Electronic Permitting

  • Online Application Submission
  • Automated Review and Approval
  • Tracking and Notifications
  • Document Management
  • Compliance and Reporting

A Controlled Lifecycle from Work Request to Permit Closeout

FACILEX® guides permitted work through a configurable lifecycle that uses scoping decisions to identify requirements, assign responsible personnel, generate required actions, verify readiness and maintain control through final closeout.

1
INITIATE
Define the proposed work
Why — Reason for Work What — Work Description Where — Site, Area, Unit & Asset Who — Internal or Contractor When — Proposed Work Window
2
SCOPE
Identify applicable work activities, hazards and requirements
Complete Scoping Checklists Identify Work Activities Identify Hazards Determine Required Controls Identify Permit Requirements
3
ASSIGN
Identify the personnel responsible for completing the work requirements
FACILEX® Proposes Area / Unit Personnel Validate Roles & Responsibilities Check Qualifications Manual Assignment Where Required
4
GENERATE
Generate the activities required by the scoping decisions
Generate Required Action Items Assign Responsible Personnel Identify Required Isolations Identify Required Tests Identify Required Safeguards
5
VALIDATE
Permit Owner reviews and validates the generated work plan
Review Generated Tasks Confirm Assignments Add or Modify Requirements Reassign Where Needed Owner Validation
6
PREPARE &
VERIFY
Complete and verify prerequisites before work is authorized
Complete Assigned Actions Verify Isolations / LOTO Complete Atmospheric Testing Confirm Required PPE Verify Personnel & Contractor Qualifications Document Evidence
7
AUTHORIZE
Confirm readiness and issue the permit
Confirm Prerequisites Complete Verify Work Conditions Review Precautions Define Validity Window Issue Permit
8
EXECUTE
Perform the authorized work under defined permit conditions
Perform Authorized Work Monitor Conditions Maintain Required Safeguards Suspend if Conditions Change Extend / Handover Where Authorized
9
CLOSE
Verify completion, restore the work area and close the permit
Confirm Work Complete Restore Equipment & Systems Remove Isolations as Authorized Verify Area Returned to Safe Condition Close Permit & Retain Record

Connects With

Electronic permitting does not operate as an isolated activity. Permit-to-work is an important operational control that connects hazards, equipment, procedures, personnel, contractors and the work being performed. FACILEX® brings these relationships together so that permit requirements can be identified, assigned, verified and retained as part of the complete work record.

RBPS
ELEMENTS Supports effective work control
Electronic permitting supports several interconnected elements of a Risk Based Process Safety program.
Safe Work Practices Contractor Management Operating Procedures Training & Performance Assurance Asset Integrity & Reliability Hazard Identification & Risk Analysis Management of Change Conduct of Operations
RELATED
BUSINESS OBJECTS Connected within FACILEX®
Permit records can connect directly with the FACILEX® business objects that provide the information, requirements and activities associated with the work.
Management of Change Process Safety Information Procedures Training & Performance Assurance Contractor Management Process Hazard Analysis Incident Reporting & Investigation Issue / Action Management
Connected information strengthens work control. FACILEX® can maintain relationships between the permit, the asset, supporting procedures, required personnel, contractor information, generated actions and originating PSM records—providing context and traceability throughout the work lifecycle.

Reinforce your process safety system.

FACILEX® is derived from the Center for Chemical Process Safety (CCPS) Guidelines for Risk-Based Process Safety.  Electronic Permitting is foundational to Managing Risk.

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