CONTRACTOR
MANAGEMENT

The Center for Chemical Process Safety (CCPS) emphasizes Contractor Management as a critical aspect of ensuring workplace safety in PSM-covered facilities, where contractors are involved in operations, maintenance, or construction activities. These responsibilities are aimed at ensuring that contractors operate safely and in alignment with the facility’s process safety objectives, reducing the risk of accidents and ensuring overall operational safety. The key functions and responsibilities in Contractor Management typically include:

1. Prequalification of Contractors
   • Evaluate contractor safety performance, training programs, and compliance history
   • Assess the contractor’s technical competence and process safety awareness
   • Ensure contractors have the appropriate certifications and qualifications
2. Contractor Selection
   • Choose contractors based on safety performance metrics, not just cost
   • Prioritize contractors who demonstrate a strong commitment to process safety culture
3. Defining Roles and Responsibilities
   • Clearly define expectations for contractors regarding process safety
   • Ensure contractors understand their duties related to specific tasks, such as adherence to safety protocols and site rules
4. Training and Orientation
   • Provide site-specific safety training to contractors
   • Familiarize contractors with site hazards, emergency procedures, and permit-to-work systems
5. Integration into Safety Programs
   • Include contractors in safety meetings, toolbox talks, and hazard identification processes
   • Ensure they are aware of and comply with the facility’s process safety management (PSM) systems
6. Monitoring and Oversight
   • Regularly observe and evaluate contractor performance during project execution
   • Conduct routine inspections to ensure adherence to safety practices and procedures
7. Communication and Coordination
   • Maintain open communication channels between contractors and facility operators
   • Coordinate work activities to prevent interference and ensure a safe working environment
8. Incident Management
   • Ensure contractors understand and participate in incident reporting and investigation processes
   • Share lessons learned from incidents to improve safety practices
9. Post-Job Evaluation
   • Conduct reviews of contractor performance after completing the work
   • Provide feedback to contractors and update prequalification records accordingly
10. Continuous Improvement
    • Incorporate contractor performance data into process safety reviews and audits
    • Use findings to refine contractor management practices